Administration Clerk (Finance)

Location
Paarden Island, Cape Town Metro
Salary
Market Related
Posted
12 Mar 2019
Closes
11 Apr 2019
Contract Type
Permanent
Hours
Full Time

Job Title: Administration Clerk (Finance)
Department: Warehousing
Office/Facility: Cape Town Office
Reporting To: Operations Manager
Job Type Classification: Permanent
Location - Country: South Africa
Location - Province: Western Cape
Location - Town/City: Cape Town_Paarden Eiland

Job Purpose

The Cape Town, Paarden Eiland Facility, is recruiting an Administration Clerk (Finance) whom should maintain accurate records in terms of the expense accrual register, for all expenses in relation to the BPL Cape Town Warehouse.

Qualifications & Experience

  • Grade 12 Certificate, or relevant equivalent tertiary qualification
  • Minimum two (2) years industry related experience

Key Responsibilities:   

  1. Accrual Register
    • Ensure expense accrual register is reconciled weekly
    • Ensure accrual register is submitted to the Divisional Finance Office for processing at the end of each month

  2. Behaviour in the Workplace
    • Employee required to exhibit a positive attitude to the business and Facility, colleagues and toward all stakeholders to the business
    • Employee have a responsibility to report any and all acts of non-professional behaviour to the GM and local HR Officer

  3. BPL Values
    • Employee expected to fulfil his/her functions in line with BPL values
    • Employee expected to promote BPL values, through own behaviour as well as reporting any observations of the breach of the BPL Value system to the GM and local HR Officer 

  4. Business Relationships
    • Employee expected to maintain professional relations with all external and internal stakeholders to BPL
    • Employee must that they do not partake in any action which could be deemed negative or unprofessional as a reflection on the business
    • Employee must adhere to all lawful and reasonable superior instructions 

  5. Client Interaction 
    • Ensure all clients e-mails are responded to within 24 hours of receipt
    • Ensure all clients queries are resolved within 72 hours with feedback given to client by e-mail
    • Ensure all client complaints are escalated to Facility Manager and General Manager

  6. Creditors
    • Engage creditors in as far as outstanding invoices are concerned
    • Process invoices by stamping each invoice, completing relevant fields and batch accordingly for sign off in line with BPL authority matrix
    • Assist in resolution of all creditor related queries 

  7. Data Capturing
    • Employee must ensure all data is 100% accurate from source documents
    • Employee must double-check all reports or schedules for accuracy prior to submission

  8. Debtors
    • Process monthly pro-forma invoices into CargoWise, creating accounts receivable tax invoices
    • Ensure distribution records of all AR invoices are accurately maintained for retrieval purposes
    • Assist in resolution of debtor queries

Closing Date: 2019/03/28

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