Supply Chain Management Coordinator
Exciting and challenging position
The JDA is an agency of the City of Johannesburg which stimulates and supports area-based economic development initiatives throughout the Johannesburg metropolitan area in support of Joburg 2040. As development manager of these initiatives, JDA coordinates and manages capital investment and other programmes involving both public and private sector stakeholders.The following position is available for an achievement-oriented individual with initiative and a commitment to give substance to this vision.
Supply Chain Management Coordinator
All-inclusive package: R268 000-R322 000 per annum
Purpose of the position: To provide administrative support to the Supply Chain Management Department and ensure the effective implementation of the JDA policies and procedures; to assist with the filing of documents in accordance with the JDA filing and archiving system.
Key responsibilities:Execute all processes involved in the procurement processes for the JDA by: Compilling tender register for all tenders, keeping an updated tender registry form of all tenders collected, keeping a registry book for all tenders recieved on the closing date, registering new vendors, creation of purchase orders and updating current vendors on Great plains, Keeping a register in all quotation requested and recieved, making copies of SCM document for new employees, submitting invoices relating to procurement cost centre to financial, keeping register of all the invoces paid out of procurement cost centre, compling monthly and quarterly reports required interms of the supply chain management policy, perfoming any ad hoc task related to procurement, uploading tender submission on JDA Website after tender closure,Ensuring that the evaluation processes is compliant with the JDA SCM policy, Maintain the database of the JDA national providers and written quotations by , reviewing and updating supplier database, updating the database with the new application,monitoring rotational of suppliers, inviting suppliers to register on the JDA supplier database, Ensuring that current and updated supplier database at all times,Maintain and correct contract register for OPEX contracts by: Keeping a register of all contacts submitted to all procurement and contracts, Informing clients once their contract are approved by the CEO,Filling all approved documents inorder to answer all queries,Ensuring the availability and correctness of contracts at all the times, Excute all the processes involved in the archiving and retrieving of a proper filing system of approved contract documentationby: Ensuring files are captured in Rengisa and coordinating off-site filling for JDA, verifying the correctness of information before filling, Making requisitions orders for the boxes used for archiving, Filling all the current files in the basement, communicating with metrofile archive services for collectional of boxes to be archived off-site, Retrieving file for auditors during audit processes, updating files with new SCM circulars, updating and informing staff of new tresury regulations regarding SCM, ensure that all documents are filled in accordance with JDA filing and archiving system, provide assistance to the SCM Manager with BAC and BEC meetings by: Making copies of the bid committee members, attending bed specification and evaluation meetings, prepare and and distributing Agendas and signed BAC reports,Attending Bid Evaluation meetings.
Education and experience required:Matric plus 2 years experience in supply chain management / logistics, atleast 2-3 years experience in an administrative function in related/similar field, knowledge of public environment, knowledge of suppliy chain and contracts invironment, proven record of administration and filling experience,proficiency in financial management information systems,attention to detail, ability to work under presure, good interpersonal skills, ability to work independently as well as in a team.
This is a permanent employment. The JDA offers market related salary commensurate with experience qualifications.
Please e-mail a detailed CV in MS Word format to SCMcoordinator@jda.org.za
Closing date: 16 march 2018
Correspondence will be with short-listed candidates only. Johannesburg Development Agency is an equal opportunity employer. This position will be filled in line with Employment Equity targets of the JDA.